Stuff and the label printer

🖨️ Print a QR label

Printer

Brother P-touch CUBE Plus, PT-P710BT (white)

Tape

TZe-251, 24 mm (1 in), black on white

Phone app

Brother P-touch Design&Print 2

Connection

Bluetooth only, one phone at a time

1. Pair your phone (first time only)

1. Install Brother P-touch Design&Print 2 from the App Store.
2. Press Power on the printer.
3. On your phone open Settings > Bluetooth and turn it on.
4. Tap PT-P710BT****. The four stars are the last four digits of the printer's serial number.
5. Asked for a PIN? Type 0000.
6. Open Design&Print 2. On first run, tap Connect Now.
7. Not first run? Tap the Confirm your P-touch connection / Please select your P-touch message at the top right of the editing screen and pick the printer.

2. Save the label to your phone

1. New item: after Create Item, tap Download Label (several items: Download All Labels).
2. Existing item: reprint it from the item panel.
3. The phone's share sheet opens. Tap Save Image so the label lands in Photos.

3. Print it

1. Check the 24 mm TZe-251 cassette is in and the cover is closed.
2. In Design&Print 2, start a new label with Create your own label.
3. Tap the image tool and pick the label from Photos.
4. Drag the image corners until it fills the image box. The printed square comes out about 0.7 in wide; the blank margins are normal.
5. Tap Print.
6. The printer cuts the label itself. Last label still attached? Press Power twice to cut it.
7. In Stuff, tap Scan and scan the new label. The item's panel should open.

4. Stick it on

• Square label (prints about 0.7 in square): flat on the item where the camera can reach it.
• Cable label (prints about 2.6 x 0.7 in, two QR codes): wrap it around the cable near one end as a flag, so either side scans.
• Shelf or bin label: on the shelf edge or the bin front. See Locations.

➕ Add a new item

Manager Admin Staff: hand the new item to your shift lead with a note.

1. On Home, tap Add Item. The Add New Item drawer opens.
2. Pick the Facility Area, for example Storage A.
3. Pick the Location, for example Storage A - 02. It needs an area first.
4. Pick the Sublocation (the bin) if there is one. No sublocations available means there are none.
5. Type the Item Name as make and model.
6. Pick a Category.
7. Description is optional.
8. Set Quantity, 1 to 100. Each item gets its own code.
9. Tap Create Item.
10. In Print Label, tap Download Label. Then print it.

📤 Check out

Check out anything that leaves its shelf, even for one session.

1. Tap Scan in the bottom bar.
2. Point the camera at the item's QR label. Its panel opens.
3. Tap Check Out Item.
4. Wait for Item checked out successfully.

Camera will not read the label

1. On Scan, tap the box Type a code, e.g. MIC01.
2. Type the code printed on the label.
3. Tap the arrow.

Or from Home: Checkout, then Scan QR Code or Type code instead.

📥 Return

The bin scan proves the item is back where it belongs.

1. Carry the item to its home bin and put it in.
2. Tap Scan and scan the item.
3. Tap Return to Different Location.
4. On Scan Return Location, scan the bin's QR.
5. Check the Location Selected card.
6. Tap Confirm Return.
7. Wait for Item returned successfully.

Bin has no QR? On step 4 tap Search by name instead.

Why "Different Location" when it goes home?

It is the button that makes you scan the bin. The others skip that scan.

Shortcuts that skip the bin scan

• Return to Original Location in the item panel.
• The quick Return on each row of Checked Out. Its toast has Undo.

Use them only with the item already on its home shelf. Some screens say Check In Item.

↔️ Move one item

Use Move when an item gets a new permanent home.

1. Scan or search the item to open its panel.
2. Tap Move.
3. Type in Search any place… or tap a location under Pick an area.
4. Tap Put it in <location>, or tap a specific bin or spot.
5. Or tap Scan a location label and scan the shelf.
6. The toast says Moved <code>. Undo stays for 8 seconds.

📦 Batch Move

Many shelved items going to one place.

1. On Home, tap Batch Move.
2. Tap Select Destination and pick from the list, or scan a location label.
3. Scan the items one after another.

⏰ Checked Out list

1. On Home, tap Checked Out.
2. Filter with the chips: All, Overdue, or one chip per person.
3. Each row has a quick Return, with Undo in its toast.

🔍 Find an item

1. Tap Search in the bottom bar.
2. Type the name, code, or category.
3. Read the location on the card: area, shelf, bin.
4. Walk there and take it. Then check it out.

Path cut short on a phone? Tap the card to read all of it.

See everything on a shelf or in a bin

Tap Scan and scan the shelf or bin label. A shelf opens Items at <name>. A bin opens Items in <name>.

The item panel

• Move and History are always there.
• Manager Admin also get the pencil (edit Name, Make, Model, Description) and Remove Item.
• Last scanned turns amber after 14 days and red after 30.

Inventory tile (any staff)

A table of Code, Name, Location, Status, Last Inventoried and Inventoried By, with Scan to Inventory.

Any lookup by code, anywhere in Stuff, counts as an inventory scan.

🏷️ Label missing

Item is in Stuff, label gone

1. Tap Search and open the item.
2. Tap the QR square at the top right of the panel.
3. Tap Download Label for Printing.
4. Print it and stick it on.
5. Until then, check it out by typing its code.

Item is not in Stuff at all

Do not take it out untracked. Give it to a manager to add.

Shelf or bin has no QR

Return with Search by name instead, then tell a manager the spot needs a label.

📍 Locations and their labels

1. Tap Locations in the bottom bar.
2. Open the location, or the bin under it.
3. Tap Download Label.
4. Print it the same way as an item label.
5. Stick it on the shelf edge or the bin front.

🗓️ Monthly count, on the 1st

Steven is accountable. Anything missing goes to Greg.

1. Open Monthly Inventory. There is no Home tile.
2. Read items verified this month and remaining.
3. Tap Start Scanning.
4. Scan an item or type its code.
5. Verify Item shows Expected location:.
6. It is there: tap Confirm Location.
7. It is elsewhere: tap Item Moved - Update Location, then Select New Location, then Save & Continue.
8. Repeat until remaining is zero, then tap Done Scanning.
9. Send Steven a list of every item you could not find.

Details

• Select New Location lists locations only. To put the item in a bin, use Move afterwards.
• Verified means scanned since the 1st.
• The Inventory Filters sheet marks categories Counted monthly or Skipped monthly.

Tuesday par walk

Every Tuesday Taji counts supplies against the Order Sheet and orders the same day. Steven is backup.

• Supplies are counted in the TRC Staff app Supplies tab (admin view: admin inventory), not in Stuff.
• Take supplies from their labeled shelf level only.
• Took the last of something? Tell Taji or the shift lead that day.

🗺️ Storage A and B

Storage A rules

1. Put it back where the QR says, not where there is room.
2. One cable type per bin. A stray cable in the wrong bin is lost.
3. Scan the bin on every return.

Storage B rules

1. Black chairs of one type stay together.
2. Supplies go back on their own shelf level.
3. Nothing new gets parked in the back hallway.

👤 Account and roles

1. Open Stuff on your phone.
2. Under Sign In, tap Don't have an account? Sign up.
3. Fill First Name, Last Name, Email, Password (6 or more characters).
4. Tap Create Account.
5. Tell your shift lead the email you used.

Never borrow a login. Every scan is logged to the person signed in.

iPhone app: TRC Stuff on TestFlight. The website does the same job.

Every new account starts as staff. An admin changes roles in Profile > Admin Tools > Manage Users.

Find your way around the app

• Bottom bar: Home, Search, Scan, Locations, Profile.
• Home tiles: Scan, Checkout, Batch Move, Inventory, Checked Out, and Add Item for managers and admins.

⚠️ The 5 mistakes

1. Eyeballing the shelves. Search first.
2. Putting it back where there is room. Put it where the QR says.
3. Taking without checking out. Stuff still says it is on the shelf.
4. Returning without scanning the shelf. Return to Original Location and the Checked Out Return skip the scan.
5. Using the old spreadsheet. "The Recording Club Inventory (OUT OF USE).xlsx" is dead. Stuff is the only inventory.

📚 All the other docs

• TRC Stuff and the iPhone app on TestFlight
• Monthly Inventory page
• Supplies admin page
• Training hub

Training modules

1. M01 TRC Stuff: the inventory system
2. M02 Setting up an event livestream
3. M03 Live Room: Zoom + stream + LED wall
4. M04 In-house event feeds
5. M05 Podcast Room: record, switch, stream
6. M06 The Mevo camera kit
7. M07 Piano & Wine night: audio and video
8. M08 Opening, midday and closing checklists
9. M09 The TRC Staff app: sign in, clock, walkie
10. M10 The Studio Assistant program
11. M11 Onboarding a Studio Assistant
12. M12 Feedback, catches and reporting faults
13. M13 The Library and Ask TRC
14. M14 Front desk and member check-in
15. M15 Bookings and sessions
16. M16 The audio rooms
17. M17 Rehearsal Room mode
18. M18 Live Room lighting
19. M19 Lounge TV and audio
20. M20 Events: running the night
21. M21 Client file delivery
22. M22 Offsite pack and load back
23. M23 Session files to Dropbox
24. M24 Coffee
25. M25 Honor bar and cash handling
26. M26 Member lockers
27. M27 Security, locking up and the alarm
28. M28 Electrical and power-down order
29. M29 Emergency, first aid and evacuation
30. M30 Wi-Fi and network
31. M31 Cleaning and post-event reset
32. M32 Time off, scheduling and the employee manual
33. M33 Manager duties
34. M34 Systems index

Printer

• Brother P-touch Design&Print 2 (App Store)
• Brother iPrint&Label (App Store, fallback)
• Brother pairing help for Design&Print 2
• PT-P710BT user guide (PDF)